VAASL 2024 Annual Conference
November 06, 2024 - November 08, 2024
Williamsburg Lodge, Autograph Collection
310 S. England Street
Williamsburg
,
VA 23185
Conference Overview
Virginia Association of School Librarians (VAASL) 2024 Annual Conference
"Telling Our Story"
The VAASL Conference Committee has been hard at working planning and organizing a spectacular 2024 Conference. We have great keynote speakers including Tom Bober, Samira Ahmed, Lisa Yee, and Jason Chin. We have a great vendor hall full of your favorite suppliers ready to show you the latest and greatest wares. We have concurrent sessions coming in that will bring you all sorts of ideas for your school library.
The VAASL Board and Conference Planning Committee have worked hard to maximize the value of your annual conference registration fee. This all-inclusive conference includes an Ice Cream Social, President's Breakfast Reception, and lunch on both Thursday and Friday.
The conference begins on Wednesday afternoon with concurrent sessions and workshops. Wednesday evening, we will highlight our Makerspace activities with an Ice Cream Social, a wonderful chance to reconnect with old friends and network with colleagues. Thursday is a full day of sessions, author keynotes, and vendor treats. We continue with great sessions and speakers until we say goodbye on Friday afternoon.
Don't miss out on this great professional development and networking conference with fellow school librarians and educators.
Conference Fees and Payment Procedures
Payment Procedures
Registrants may pay with a credit card online or receive an invoice to pay with check or purchase order by mail.
Please make your check or purchase order payable to VAASL and mail to: VAASL Conference, c/o Conference Solutions, P.O. Box 7276, Fairfax Station, VA 22039-7276.
Purchase orders may also be faxed to Conference Solutions at 703-493-9377 or scanned and emailed to vaasl@customconference.com. Please include a copy of the invoice with the purchase order.
If mailing a check, the envelope must be postmarked on or before the deadline for registration at the applicable rate (i.e. by 7/15/24 if paying the Special rate).
Membership Reminder
To register for the conference using the member rate, your non-lifetime membership must be renewed/processed prior to arrival at the conference. The VAASL membership year is October 1 - September 30. If you renew your membership on or after May 1, 2024, your membership will continue through September 30, 2025.
To renew your membership or join VAASL, visit the VAASL Home Page (VAASL.org) and click on Join/Renew Now in the Quick Links.
Non-Member registration rates include a free VAASL membership for 2024-2025.
Your VAASL Region
Your VAASL Region is determined by your work address. If you are unsure of your region, go to VAASL.org/regions and click on the handy map.
Conference Registration Fees
Conference registration includes a Wednesday evening food event, the President's Breakfast Reception Thursday morning, Thursday and Friday lunch.
Advance registration ends on Friday, November 1st.
ADVANCE REGISTRATION IS NOW CLOSED. ONSITE REGISTRATION WILL OPEN AT NOON ON WEDNESDAY, NOVEMBER 6TH AT THE WILLIAMSBURG LODGE.
| Fees | |
|---|---|
| Member Onsite - Full Conference | $385.00 |
| Member Onsite - Thursday Only | $325.00 |
| Member Onsite - Friday Only | $325.00 |
| Nonmember Onsite - Full Conference | $445.00 |
| Nonmember Onsite - Thursday Only | $385.00 |
| Nonmember Onsite - Friday Only | $385.00 |
| Member Presenter | $250.00 |
| Nonmember Presenter Onsite | $360.00 |
Cancellation fee - on or before October 05, 2024- $75.00. No refunds after October 05, 2024.
Special Limited Space Sessions and Included Events - Ticket Required
Special Limited Space Sessions
We have a couple of special, limited space sessions planned to kick off the conference on Wednesday, November 6th.**
Following is the list of Special Limited Space Sessions:
| Date | Start Time | End Time | Special Limited Space Sessions | Fees |
|---|
Click here to view/print a description of the above Special Limited Space Sessions.
Included Events - Ticket Required
All of the following meal functions are included in your conference registration fee, however, you MUST check each one that you plan to attend on the registration form to receive a ticket in your conference envelope.
This will allow us to give the hotel an accurate count for the food events, avoid waste, and contain costs.
New this year - lunch will be served during three different timeslots each day corresponding to three concurrent session blocks.
11:00-11:45 Networking Lunch 1
12:00-12:45 Networking Lunch 2
1:00-1:45 Networking Lunch 3
You will choose your lunch timeslot at onsite registration. We will publish the session schedule on the Sched Conference App in early October so that you can decide which will work best for you.
Following is the list of Included Events - Ticket Required:
| Date | Start Time | End Time | Function Name | Cost |
|---|---|---|---|---|
| November 06, 2024 | 07:00 PM | 08:30 PM | Maker Space - Ice Cream Social | $0.00 |
| November 07, 2024 | 07:30 AM | 08:30 AM | President's Breakfast Reception | $0.00 |
| November 07, 2024 | 11:00 AM | 01:45 PM | Thursday Networking Lunch (3 timeslots) | $0.00 |
| November 08, 2024 | 11:00 AM | 01:45 PM | Friday Networking Lunch (3 timeslots) | $0.00 |
Click here to view/print a description of the above functions.
Hotel Accommodations
To accommodate every budget, VAASL has blocked hotel rooms at two Colonial Williamsburg hotels at a discounted conference rate.
Williamsburg Lodge, Autograph Collection - The Conference Hotel
Located in the historic area.
301 S. England Street, Williamsburg, VA 23185
Superior Room (1 Queen Bed): $174 per night (plus 12% tax and $2.00 per room night occupancy tax)**
Deluxe Room (1 King Bed or 2 Queen Beds): $194 per night (plus (12% tax and $2.00 per room night occupancy tax)**
Complimentary guest room Internet, and self-parking are included in the room rate.
Williamsburg Woodlands Hotel
Located next to the historic area Visitor Center, a shuttle will be provided to and from the Williamsburg Lodge at key times.
105 Visitor Center Drive, Williamsburg, VA 23185
Superior Room (2 Doubles): $129 per night (plus 12% tax and a $2.00 per room night occupancy tax)**
King Suite w/separate seating area: $149 per night (plus 12% tax and a $2.00 per room night occupancy tax)**
Complimentary guest room Internet, self-parking, and continental breakfast are included in the room rate.
To make reservations online for the Williamsburg Lodge or the Williamsburg Woodlands Hotel please use the link below and follow the instructions as prompted.
You can also call Williamsburg Hotel Reservations directly at 800-261-9530 and ask for the Virginia Association of School Librarians rate.
The cut-off date for reservations in the block for both hotels is Tuesday, October 15, 2024, or UNTIL ROOM BLOCK IS FILLED.
**Individuals must guarantee reservations with a valid credit card that will be charged at the time of booking for the first night room and tax. Cancellations made inside seven (7) days, and no shows will forfeit the first night room, resort fee and tax. Guests who depart early after check-in will be charged for the entire stay.
