Vaasl_gearing-up_2018

VAASL 2018 Annual Conference

November 29, 2018 - December 01, 2018

Williamsburg Lodge, Autograph Collection
310 S. England Street
Williamsburg ,  VA  23185
757-220-7976

Vaasl_gearing-up_2018
Conference Overview

VAASL 2018 - "Gearing Up for the Future"

ONLINE REGISTRATION IS NOW CLOSED

REGISTER ONSITE (at the Williamsburg Lodge) BEGINNING WEDNESDAY, NOVEMBER 28, AT 5:00PM.

Onsite Registration Rates

Member Full Conference - $225.00

Member Thursday or Friday Only - $170.00

Non-Member Full Conference - $285.00

Non-Member Thursday and Friday Only - $230.00

Bring a Classroom Teacher (in conjunction with a librarian at the appropriate rate) - $100.00

Optional event tickets (including lunch wristbands) will not be available onsite for purchase.

Conference Fees and Payment Procedures

PAYMENT PROCEDURES

Registrants may pay with a credit card online or receive an invoice to pay by check or purchase order by mail.

Please make your check or purchase order payable to VAASL and mail to:  VAASL Conference, c/o Conference Solutions, P.O. Box 7276, Fairfax Station, VA 22039-7276.

Purchase orders may also be faxed to Conference Solutions at 1-703-493-9377 or scanned and emailed to vaasl@customconference.com.  Please include a copy of the invoice with the purchase order.

CONFERENCE FEES

Registration/lunch bundle

Last year, we introduced a registration bundle that included lunch both Thursday and Friday.  This option proved to be very popular, saving participants time and the aggravation of searching for lunch options onsite.  Pre-purchased lunch bundle wristbands will be placed in your registration packet.  Wristbands will not be available for purchase onsite.

Membership Reminder: To register for the conference using member rates, your non-lifetime membership must be renewed/processed prior to arrival at the conference.  The VAASL membership year is October 1 - September 30.  If you renew your membership on or after July 1, 2018, your membership will continue through September 30, 2019.

VAASL membership is only $50 ($5.00 more if you want a mailed copy of the VAASL VOICE).  Among the many benefits is a greatly reduced rate for the annual conference.  Only members qualify for "early bird" registration.

To renew your membership or join VAASL, visit the VAASL Home Page and click on "Membership" at the top. 

Concurrent Session Presenters:  If your proposal for a concurrent session is accepted, you will register for the conference at a discounted price using the URL included in your acceptance email.

Bring a Classroom TeacherBack by popular demand, each paying librarian can bring a classroom teacher for only $100.00!  In order to take advantage of this promotion, please go to the  GROUP REGISTRATION form and register the first person at the appropriate member or nonmember rate and the teacher at the "register a classroom teacher" rate of just $100.00.

CANCELLATION

To cancel your registration, send a written request postmarked on or before November 1, 2018, to VAASL 2018 Conference c/o Conference Solutions, LLC, P.O. Box 7276 Fairfax Station, VA 22039-7276, fax 1-703-493-9377 or email vaasl@customconference.com.  A cancellation fee of $50.00 will be charged.  No refunds will be given for cancellations after Nov 1, 2018.  Refunds will be processed after the conference.

MEMBER RATES WILL INCREASE BY $30.00 PER PERSON AFTER THE EARLY BIRD DEADLINE OF OCTOBER 15, 2018. 

MEMBER AND NON-MEMBER RATES WILL THEN INCREASE BY $35.00 PER PERSON AFTER THE ADVANCE ONLINE REGISTRATION DEADLINE OF NOVEMBER 19, 2018.

Fees
Bring a Classroom Teacher (in conjunction with librarian at the appropriate rate) $100.00
Member Full Conference Onsite $225.00
Member Friday Only Onsite $170.00

Cancellation fee - on or before November 01, 2018- $50.00. No refunds after November 01, 2018.
Optional Events

VAASL offers several optional events to enhance your conference experience.

On the registration form, check all of the optional events you plan to attend even if they are complimentary.  All optional events will require a ticket. 

Tickets will be distributed onsite in your registration packet.

Following is the list of Optional Events:
Date Start Time End Time Function Name Cost
November 29, 2018 08:00 AM 09:00 AM Exhibit Hall Grand Opening w/Continental Breakfast $0.00
November 29, 2018 04:30 PM 05:30 PM President's Reception $0.00
November 29, 2018 06:00 PM 07:00 PM SESSION FULL/REGISTRATION CLOSED - Folklore & Ghost Tour of Williamsburg $10.00
November 30, 2018 06:00 PM 09:00 PM Awards Banquet with April Henry, Author $50.00
December 01, 2018 08:00 AM 10:00 AM Saturday Breakfast and Author Panel moderated by Leslie Preddy $30.00

Click here to view/print a description of the above functions.

Hotel Accommodations

To accommodate every budget, VAASL has blocked hotel rooms at two Colonial Williamsburg hotels at a discounted conference rate.  The Williamsburg Lodge and Williamsburg Woodlands Hotel are conveniently located within and surrounding the Historic Area in Colonial Williamsburg.  Reservations may be made for either hotel using the reservation link below.

Williamsburg Lodge, Autograph Collection (The Conference Hotel)

301 S. England Street, Williamsburg, VA 23185

757-220-7976

Standard Room (1 Queen Bed):  $149 per night (plus 11% tax and $2.00 per room night occupancy tax)

Deluxe Room (1 King Bed or 2 Queen Beds):  $169 per night (plus (11% tax and $2.00 per room night occupancy tax)

Included in the room rate is complimentary guest room WiFi and complimentary self-parking.  Valet parking is available for a fee.

THE ROOM BLOCK AT THE WILLIAMSBURG LODGE HAS SOLD OUT.

Williamsburg Woodlands Hotel

105 Visitor Center Drive, Williamsburg, VA 23185

757-220-7960

Standard Room (2 Doubles):  $124 per night (plus 11% tax and a $2.00 per room night occupancy tax)

Deluxe Room w/separate seating area: $144 per night (plus 11% tax and a $2.00 per room night occupancy tax)

Included in the room rate is complimentary guest room WiFi, complimentary self-parking and complimentary breakfast daily in the hotel main lobby.  Shuttle transportation will be available at designated times from the Williamsburg Woodlands Hotel to the Williamsburg Lodge (Conference Hotel).

To make reservations online for the Williamsburg Lodge or the Williamsburg Woodlands Hotel please use the link below and follow the instructions as prompted.

BOOK ONLINE

The cut-off date for reservations in the block for both hotels is Monday, October 29, 2018 or UNTIL ROOM BLOCK IS FILLED.

**Special Note regarding reservations made at Colonial Williamsburg properties**

Colonial Williamsburg requires a deposit of one night's room and tax.  The deposit is charged to your credit card immediately upon receiving your reservation.  Cancellations or changes must be completed 72 hours prior to your arrival date for a full refund of your deposit.  An early departure fee of one night's room rate plus tax will be charged for departure date changes made after check-in.

ALTERNATE HOTEL OPTION

VAASL has reserved a block of rooms at the Hampton Inn & Suites Richmond Road, Williamsburg.

Hampton Inn & Suites – Richmond Road

1880 Richmond Road

Williamsburg, VA 23185

Phone – 757-229-4900

Website - https://hamptoninn3.hilton.com/en/hotels/virginia/hampton-inn-and-suites-williamsburg-richmond-rd-WBGRRHX/index.html 

Room rate is $89.00 plus 12% tax + $2.00 occupancy tax per night for a room with two queen beds.

Rooms may be reserved by calling the hotel directly or reserving online using the group code – ASL. 

When booking online, click on the button to “add special rate codes” to enter the group code “ASL”.

The last day to reserve rooms within the block is November 16, 2018 or until the room block is filled.