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VAASL 2019 Annual Conference

November 07, 2019 - November 09, 2019

Hotel Roanoke and Conference Center
110 Shenandoah Ave, NW
Roanoke ,  VA  24016

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Conference Overview

Virginia Association of School Librarians (VAASL)

2019 Annual Conference

 "Library Fusion"

ONLINE REGISTRATION IS NOW CLOSED

REGISTER ONSITE (at The Hotel Roanoke) BEGINNING WEDNESDAY, NOVEMBER 6, AT 5:00 PM.

Onsite Registration Rates

Member Full Conference - $225.00

Member Thursday or Friday Only - $170.00

Non-Member Full Conference - $285.00

Non-Member Thursday or Friday Only - $230.00

Bring a Classroom Teacher (in conjunction with a librarian at the appropriate rate) - $100.00

Optional Event tickets (including lunch wristbands) will not be available onsite for purchase.


This year's conference theme, "Library Fusion," highlights how school libraries can encourage students to become Digital Citizens, Global Connectors, Collaborators, Inquirers, Makers and Readers.  We invite you to join VAASL as we celebrate and promote creativity, culture and collaboration in school libraries across the state of Virginia.

VAASL is excited to return to the Hotel Roanoke & Conference Center in beautiful Roanoke, Virginia.  The annual conference will kickoff Thursday morning in the Exhibit Hall with a Grand Opening celebration and continental breakfast for all participants.  

We look forward to welcoming Gina Seymour as our opening Keynote Speaker at the Thursday General Session.  Gina has received the Library Journal Mover & Shaker Change Agent award and in 2019 was named an AASL Social Media Superstar Finalist in the Social Justice Defender category.  She is the author of Makers with a Cause:  Creative Service Projects for Library Youth and a chapter on inclusive makerspaces in School Library Makerspaces in Action (2018).  

Our Friday keynote will be presented by Dr. Christopher Harris, Director of the School Library System for the Genesee Valley Educational Partnership, an educational services agency supporting the libraries of 22 small, rural districts in Western NY.  Christopher has been involved with the ALA Office of Information Technology Policy (OITP) and ALA ebook and digital content efforts and has been working on a series of books on gaming and coding for Rosen Publishing.  

Please click on the link below to download the conference brochure highlighting all of the exciting conference events.

DOWNLOAD CONFERENCE HIGHLIGHTS

Don't miss out on this great professional development and networking opportunity with fellow school librarians.  Register early to take advantage of Early Bird registration rates.

Conference Fees and Payment Procedures

PAYMENT PROCEDURES

Registrants may pay with a credit card online or receive an invoice to pay with check or purchase order by mail.

Please make your check or purchase order payable to VAASL and mail to:  VAASL Conference, c/o Conference Solutions, P.O. Box 7276, Fairfax Station, VA 22039-7276.

Purchase orders may also be faxed to Conference Solutions at 1-703-493-9377 or scanned and emailed to vaasl@customconference.com.  Please include a copy of the invoice with the purchase order.

CONFERENCE FEES

Registration/lunch bundle

VAASL offers a registration bundle that includes a hot lunch buffet both Thursday and Friday.  This option has proved to be very popular, saving participants time and the aggravation of searching for lunch options onsite.  Pre-purchased lunch bundle wristbands will be placed in your registration packet.  Wristbands will not be available for purchase onsite.

Membership Reminder: To register for the conference using member rates, your non-lifetime membership must be renewed/processed prior to arrival at the conference.  The VAASL membership year is October 1 - September 30.  If you renew your membership on or after July 1, 2019, your membership will continue through September 30, 2020.

VAASL membership is only $50 ($5.00 more if you want a mailed copy of the VAASL VOICE).  Among the many benefits is a greatly reduced rate for the annual conference.  Only members qualify for "early bird" registration.

To renew your membership or join VAASL, visit the VAASL Home Page and click on "Membership" at the top. 

Concurrent/Idea Lab Session Presenters:  If your proposal for a concurrent session or Idea Lab session is accepted, you will register for the conference at a discounted price using the URL included in your acceptance email.  Please wait for your acceptance email to register.

Bring a Classroom TeacherBack by popular demand, each paying librarian can bring a classroom teacher for only $100.00!  In order to take advantage of this promotion, please go to the GROUP REGISTRATION form and register the first person at the appropriate member or nonmember rate and the teacher at the "register a classroom teacher" rate of just $100.00.

CANCELLATION

To cancel your registration, send a written request postmarked on or before October 4, 2019, to VAASL 2019 Conference c/o Conference Solutions, LLC, P.O. Box 7276 Fairfax Station, VA 22039-7276, fax 1-703-493-9377 or email vaasl@customconference.com.  A cancellation fee of $50.00 will be charged.  No refunds will be given for cancellations after October 4, 2019.  Refunds will be processed after the conference.

MEMBER RATES WILL INCREASE BY $30.00 PER PERSON AFTER THE EARLY BIRD DEADLINE OF OCTOBER 4, 2019.  

MEMBER AND NON-MEMBER RATES WILL THEN INCREASE BY $35.00 PER PERSON AFTER THE ADVANCE ONLINE REGISTRATION DEADLINE OF OCTOBER 23, 2019.

Fees
Member Early Bird - Full Conference $160.00
Member Early Bird - Full Conference w/Lunch Bundle $210.00
Member Early Bird - Thursday Only $105.00
Member Early Bird - Thursday Only w/Lunch included $130.00
Member Early Bird - Friday Only $105.00
Member Early Bird - Friday Only w/Lunch included $130.00
Member Early Bird - Saturday Only (Includes Authors' Breakfast) $80.00
Member - Full Conference $190.00
Member - Full Conference w/Lunch Bundle $240.00
Member - Thursday Only $135.00
Member - Thursday Only w/Lunch included $160.00
Member - Friday Only $135.00
Member - Friday Only w/Lunch included $160.00
Member - Saturday Only (Includes Authors' Breakfast) $120.00
Non Member - Full Conference $250.00
Non Member - Full Conference w/Lunch Bundle $300.00
Non Member - Thursday Only $195.00
Non Member - Thursday Only w/Lunch included $220.00
Non Member - Friday Only $195.00
Non Member - Friday Only w/Lunch included $220.00
Non Member - Saturday Only (Includes Authors' Breakfast) $170.00
Retiree Early Bird - Full Conference $110.00
Retiree Early Bird - Full Conference w/Lunch Bundle $160.00
Retiree - Full Conference $140.00
Retiree - Full Conference w/Lunch Bundle $190.00
Bring a Classroom Teacher (in conjunction with librarian at the appropriate rate) $100.00
Bring a Classroom Teacher w/Lunch Bundle (in conjunction with librarian at the appropriate rate) $150.00
Member Full Conference Onsite $225.00
Member Friday Only Onsite $170.00
Non Member - Thursday Only w/Lunch included $220.00
Member - Friday Only w/Lunch included $160.00
Member Early Bird - Saturday Only (Includes Authors' Breakfast) $80.00
CPC $0.00
Member Thursday Only Onsite $170.00
Member Full Conference Onsite w/Lunch Bundle $275.00
Non-Member Friday Only Onsite plus Lunch included $255.00
Non-Member Friday Only Onsite $230.00
Concurrent Presenter Member - Full Conference $140.00

Cancellation fee - on or before October 04, 2019- $50.00. No refunds after October 04, 2019.
Optional Events

VAASL offers several complimentary and paid optional events to enhance your conference experience.

On the registration form, check all of the optional events you plan to attend even if they are complimentary.  All optional events will require a ticket. 

Tickets will be distributed onsite in your registration packet.

*Special Note - Attendees of the Awards Banquet will have the opportunity to choose between two entree options:  Lemon Rosemary Statler Chicken or Garlic Butter Steelhead Trout.  Please write in the "Special needs that require accommodation (including dietary)" field if you would like to receive a vegetarian meal.

Following is the list of Optional Events:
Date Start Time End Time Function Name Cost
November 07, 2019 08:00 AM 09:00 AM Exhibit Hall Grand Opening w/Continental Breakfast $0.00
November 07, 2019 04:30 PM 06:00 PM President's Reception $0.00
November 07, 2019 07:30 PM 08:30 PM "Cookies and Milk" with Mr. Schu $12.00
November 08, 2019 06:00 PM 09:00 PM Awards Banquet with Candace Fleming, Author - Lemon Rosemary Statler Chicken $50.00
November 08, 2019 06:00 PM 09:00 PM Awards Banquet with Candace Fleming, Author - Garlic Butter Steelhead Trout $50.00
November 09, 2019 08:00 AM 10:00 AM Saturday Breakfast and Author Panel with Rafael Lopez, Allan Wolf and Sandhya Menon $30.00
December 09, 2019 11:30 AM 01:00 PM Thursday Lunch $25.00
December 09, 2019 12:00 PM 01:30 PM Friday Lunch $25.00

Click here to view/print a description of the above functions.

Hotel Accommodations

To accommodate every budget, VAASL has blocked hotel rooms at the Hotel Roanoke & Conference Center and the Hampton Inn & Suites Roanoke Downtown at a discounted conference rate. 

Hotel Roanoke & Conference Center (The Conference Hotel)

HOTEL ROANOKE IS SOLD OUT ON THURSDAY, NOVEMBER 7TH.

110 Shenandoah Avenue NW, Roanoke, VA 24016

Single/Double Occupancy:  $160 per night (plus 13.3% tax)

Triple/Quad Occupancy:  $170 per night (plus 13.3% tax)

Included in the room rate is guest room WiFi.  Overnight Valet and Self-Parking are available at the hotel.  Currently, Overnight Valeting parking is available for $16 per day and Overnight Self-Parking is available for $10 per day.  Parking rates are subject to change at any time.  Cancellations made within 48 hours of arrival will forfeit one night's room and tax.

To make reservations online please click the link below and follow the instructions as prompted.

HOTEL ROANOKE - BOOK ONLINE

The cut-off date for reservations in the block is Friday, October 11, 2019 or UNTIL ROOM BLOCK IS FILLED.

Hampton Inn & Suites Roanoke Downtown (no conference events will be held at this hotel)

THE HAMPTON INN & SUITES ROANOKE DOWNTOWN IS SOLD OUT ON THURSDAY, NOVEMBER 7TH.

27 Church Avenue SE, Roanoke, VA  24011

Single/Double Occupancy:  $152 per night (plus 13.3% tax)

Triple Occupancy:  $162 per night (plus 13.3% tax)

Quad Occupancy:  $172 per night (plus 13.3% tax)

Included in the room rate is complimentary guest room WiFi and free hot breakfast daily.  Parking is available for the hotel in the Hampton Garage for $8.00 per car per day.  Individual reservations are subject to a 48-hour cancellation policy.

To make reservations online please use the link below and follow the instructions as prompted.

HAMPTON INN & SUITES - BOOK ONLINE

The cut-off date for reservations in the block for both hotels is Sunday, October 6, 2019 or UNTIL ROOM BLOCK IS FILLED.

SpringHill Suites Roanoke (no conference events will be held at this hotel)

301 Reserve Avenue, Roanoke, VA  24016

King Suite:  $149 per night (plus 13.3% tax)

Included in the room rate is complimentary guest room WiFi, free hot breakfast and complimentary shuttle service to and from Hotel Roanoke.  Onsite parking is complimentary.  Individual reservations are subject to a 48-hour cancellation policy.

To make reservations online please use the link below and follow the instructions as prompted.

SPRINGHILL SUITES ROANOKE - BOOK ONLINE

The cut-off date for reservations in the block is Sunday, October 6, 2019 or UNTIL ROOM BLOCK IS FILLED.