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VAASL 2019 Exhibitor Registration

November 07, 2019 - November 08, 2019

Hotel Roanoke and Conference Center
110 Shenandoah Avenue, NW
Roanoke ,  VA  24016
540-985-5900

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Exhibitor Information

Virginia Association of School Librarians (VAASL)

2019 Fall Conference - "Library Fusion"


EXHIBITOR REGISTRATION IS CLOSED

Exhibit Booth Fees and Payment Procedures

Registration may be paid by credit card or check.

You will have the opportunity to pay by credit card online after submitting your registration -or- request an invoice to send with check payment. 

Please make your check payable to VAASL and mail to:  VAASL Conference, c/o Conference Solutions, P.O. Box 7276, Fairfax Station, VA 22039-7276.

Important VAASL Exhibitor Rules and Regulations

Please click on the link below to download rules and regulations that have been established for the mutual protection of VAASL and the exhibitors.  It is the responsibility of each member of the exhibiting firm to be fully familiar with these regulations.  You will be asked to accept these rules during the registration process.

DOWNLOAD EXHIBITOR RULES AND REGULATIONS

Fees
One Inside Booth $550.00
One Corner Booth $650.00
Two Inside Booths $825.00
Two Booths Including One Corner $925.00
Two Corner Booths $1025.00
Three Inside Booths $1025.00
Three Booths Including One Corner $1125.00
Three Booths Including Two Corners $1225.00
Four Inside Booths $1225.00
Four Booths Including One Corner $1325.00
Four Booths Including Two Corners $1425.00
Educational Non-Profit (One inside Booth) $350.00

Cancellation fee - on or before October 04, 2019- $100.00. No refunds after October 04, 2019.
Sponsorship and Advertising Opportunities

Exhibitors may also increase exposure to VAASL members and conference participants by purchasing sponsorships and program ads. 

Sponsorships are available on a first come, first serve basis.

Mix and match any options in the categories below to reach your desired sponsorship level (i.e. Official Sponsorship of a General Session plus a full page ad in the conference program = Gold Sponsorship).  Gold Sponsorship is only $1500 and gives you the best exposure before, during and after the conference. 

ALL OFFICIAL SPONSORS WILL HAVE THE OPPORTUNITY FOR A BRIEF INTRODUCTION AT THE EVENT THEY SPONSOR.

Gold $1500+:  Includes your logo presented Full-Screen during the Opening General Session, conference signage,  preferential consideration when booth assignments are made, top billing in the Conference Program,  and promotion on the VAASL Website. 

 Silver $1000-$1499:  Includes your logo presented Quarter-Screen during the Opening General Session, conference signage, preferential consideration when booth assignments are made, sponsorship recognition on the VAASL Website and in the Conference Program. 

 Bronze $500-$999:  Includes conference signage, preferential consideration when booth assignments are made and sponsorship recognition on the VAASL Website and in the Conference Program. 

The deadline to have your sponsorship and/or ad placed in the 2019 VAASL Conference Program is October 4, 2019.  

Following is the list of Sponsorship and Advertising Opportunities:
Sponsorship and Advertising Opportunities Fees
Official Sponsor - Exhibit Hall Grand Opening $1000.00
Joint Sponsor - Exhibit Hall Grand Opening $500.00
Official Sponsor - First Timers' Tea $1000.00
Joint Sponsor - First Timers' Tea $500.00
Official Sponsor - President's Reception $1000.00
Joint Sponsor - President's Reception $500.00
Official Sponsor - Conference WiFi $1000.00
Joint Sponsor - Conference WiFi $500.00
Official Sponsor - Conference App $1000.00
Joint Sponsor - Conference App $500.00
Official Sponsor - Infused Water Station $1000.00
Joint Sponsor - Infused Water Station $500.00
Conference Program Ad - Full Page $300.00
Conference Program Ad - Half Page $150.00
Conference Program Ad - Quarter Page $75.00
Social Media Package $300.00
Joint Sponsor - Friday General Session with Christopher Harris $600.00
Joint Sponsor - Friday General Session with Christopher Harris $750.00
Click here to view/print a description of the above Sponsorship and Advertising Opportunities.

Hotel Accommodations

To accommodate every budget, VAASL has blocked hotel rooms at the Hotel Roanoke & Conference Center and the Hampton Inn & Suites Roanoke Downtown at a discounted conference rate.

Hotel Roanoke & Conference Center (The Conference Hotel)

HOTEL ROANOKE IS SOLD OUT ON THURSDAY, NOVEMBER 7TH.

110 Shenandoah Avenue, NW, Roanoke, VA 24016

540-985-5900

Single/Double Occupancy:  $160 per night (plus $13.3% tax)

Triple/Quad Occupancy:  $170 per night (plus 13.3% tax)

Included in the room rate is guest room WiFi.  Overnight Valet and Self-Parking are available at the hotel.  Currently, Overnight Valeting parking is available for $16 per day and Overnight Self-Parking is available for $10 per day.  Parking rates are subject to change at any time.  Cancellations made within 48 hours of arrival will forfeit one night's room and tax.

To make reservation online please use the link below and follow the instructions as prompted.

HOTEL ROANOKE - BOOK ONLINE

The cut-off date for reservations in the block is Friday, October 11, 2019 or UNTIL THE ROOM BLOCK IS FILLED.


Hampton Inn & Suites Roanoke Downtown (no conference events will be held at this hotel)

THE HAMPTON INN & SUITES ROANOKE DOWNTOWN IS SOLD OUT ON THURSDAY, NOVEMBER 7TH.

27 Church Avenue SE, Roanoke, VA 24011

540-400-6000

Single/Double Occupancy:  $152 per night (plus 13.3% tax)

Triple Occupancy:  $162 per night (plus 13.3% tax)

Quad Occupancy:  $172 per night (plus 13.3% tax)

Included in the room rate is guest room WiFi and free hot breakfast daily.  Parking is available for the hotel in the Hampton Garage for $8.00 per car per day.  Individual reservations are subject to a 48-hour cancellation policy. 

To make reservations online, please use the link below and follow the instructions as prompted.

HAMPTON INN & SUITES - BOOK ONLINE

The cut-off date for reservations in the block is Monday, October 6, 2019 or UNTIL THE ROOM BLOCK IS FILLED.


SpringHill Suites Roanoke (no conference events will be held at this hotel)

301 Reserve Avenue, Roanoke, VA  24016

King Suite:  $149 per night (plus 13.3% tax)

Included in the room rate is complimentary guest room WiFi, free hot breakfast and complimentary shuttle service to and from Hotel Roanoke.  Onsite parking is complimentary.  Individual reservations are subject to a 48-hour cancellation policy.

To make reservations online please use the link below and follow the instructions as prompted.

SPRINGHILL SUITES ROANOKE - BOOK ONLINE

The cut-off date for reservations in the block is Sunday, October 6, 2019 or UNTIL ROOM BLOCK IS FILLED.