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VAASL 2024 Annual Conference

November 06, 2024 - November 08, 2024

Williamsburg Lodge, Autograph Collection
310 S. England Street
Williamsburg ,  VA  23185

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Conference Overview

Virginia Association of School Librarians (VAASL) 2024 Annual Conference

"Telling Our Story"

Keynote Speakers

The VAASL Conference Committee has been hard at working planning and organizing a spectacular 2024 Conference. We have great keynote speakers including Tom Bober, Samira Ahmed, Lisa Yee, and Jason Chin. We have a great vendor hall full of your favorite suppliers ready to show you the latest and greatest wares. We have concurrent sessions coming in that will bring you all sorts of ideas for your school library.  

But, with all that going on, we are ready to add the most SPECIAL part of our conference...You! The best part of the VAASL conference is the attendees. We get to spend three days together at the Williamsburg Lodge learning, talking, sharing, and having fun together. You are the Special part of the conference.  You are what makes it a success every year.  So, with that in mind, the VAASL Board and Conference Committee have decided to offer a very SPECIAL rate for a limited time - $250 for members. (Not a member, no worries, join VAASL now to get that special rate). Conference registration is open now and the SPECIAL rate just for you is only available until July 15th.

This SPECIAL rate is because we want as many school librarians to come together in November as we can get in Williamsburg. We want to be able to begin celebrating the 50th Anniversary of VAASL that will last all the way into 2025. We want to make VAASL 2024 our largest and best conference ever!  To do that, we need all of you! 

The VAASL Board and Conference Planning Committee have worked hard to maximize the value of your annual conference registration fee. This all-inclusive conference includes an Ice Cream Social, President's Breakfast Reception, and lunch on both Thursday and Friday. 

The conference begins on Wednesday afternoon with concurrent sessions and workshops. Wednesday evening, we will highlight our Makerspace activities with an Ice Cream Social, a wonderful chance to reconnect with old friends and network with colleagues. Thursday is a full day of sessions, author keynotes, and vendor treats. We continue with great sessions and speakers until we say goodbye on Friday afternoon. 

Don't miss out on this great professional development and networking conference with fellow school librarians and educators. Register now to take advantage of the Special rate only available through July 15, 2024.

Conference Fees and Payment Procedures

Payment Procedures

Registrants may pay with a credit card online or receive an invoice to pay with check or purchase order by mail.

Please make your check or purchase order payable to VAASL and mail to:  VAASL Conference, c/o Conference Solutions, P.O. Box 7276, Fairfax Station, VA 22039-7276.

Purchase orders may also be faxed to Conference Solutions at 703-493-9377 or scanned and emailed to vaasl@customconference.com. Please include a copy of the invoice with the purchase order.

If mailing a check, the envelope must be postmarked on or before the deadline for registration at the applicable rate (i.e. by 7/15/24 if paying the Special rate).

Membership Reminder 

To register for the conference using the member rate, your non-lifetime membership must be renewed/processed prior to arrival at the conference. The VAASL membership year is October 1 - September 30.  If you renew your membership on or after May 1, 2024, your membership will continue through September 30, 2025.

To renew your membership or join VAASL, visit the VAASL Home Page (VAASL.org) and click on Join/Renew Now in the Quick Links.

Non-Member registration rates include a free VAASL membership for 2024-2025.

Your VAASL Region 

Your VAASL Region is determined by your work address.  If you are unsure of your region, go to VAASL.org/regions and click on the handy map.  

Conference Registration Fees

Conference registration includes a Wednesday evening food event, the President's Breakfast Reception Thursday morning, Thursday and Friday lunch.

You don't want to miss this special opportunity - registration is open now and the SPECIAL rate just for you is only available until July 15th!

Fees
Member SPECIAL Rate - Full Conference $250.00
Non-Member SPECIAL Rate - Full Conference $310.00
Member Early Rate - Full Conference (after July 15) $285.00
Member Early Rate - Thursday Only $225.00
Member Early Rate - Friday Only $225.00
Non-Member Early Rate - Full Conference (after July 15) $345.00
Non-Member Early Rate - Thursday Only $285.00
Non-Member Early Rate - Friday Only $285.00

Cancellation fee - on or before October 05, 2024- $75.00. No refunds after October 05, 2024.
Special Limited Space Sessions and Included Events - Ticket Required
Special Limited Space Sessions

We have a couple of special, limited space sessions planned to kick off the conference on Wednesday, November 6th.**


The Impact of Primary Sources in the School Library: Process Over Product
A compelling primary source can bring a bit of mystery or a new piece of a puzzle into a library or classroom. Paired with an analysis method, these historical items can piques curiosity, promote collaboration, and elevate engagement. Our Thursday  keynote speaker, school librarian and author, Tom Bober, shares insights on the benefits that primary source analysis brings to student thinking and learning while attendees focus on learning the steps and strategies to unleash them.
One 3-hour session - limited to 35 participants

DEMCO Book Doctor Workshops provide book care training with the aim of helping you keep your collection in circulation longer. Training includes protection and repair techniques and offers a hands-on experience, ideas for protecting books ahead of circulation, and tried-and-true methods for a variety of repairs. Workshops typically cover how to do basic page repairs, tip-ins, hinge and spine repairs, book jacket and laminate applications, and how to reinforce spines. Course notes with links to other free resources such as how-to videos, product directories, and a repair guide will be provided. 
Two 1-hour sessions - limited to 40 participants each

**Special sessions will be filled on a first-come, first-serve basis. Please do not check that you will attend unless you are definitely interested and plan to be there on Wednesday. 

Following is the list of Special Limited Space Sessions:
Date Start Time End Time Special Limited Space Sessions Fees
November 06, 2024 01:30 PM - 04:30 PM Tom Bober - Primary Source Workshop $0.00
November 06, 2024 01:30 PM - 02:30 PM DEMCO Book Doctor Workshop $0.00
November 06, 2024 03:00 PM - 04:00 PM DEMCO Book Doctor Workshop $0.00
Click here to view/print a description of the above Special Limited Space Sessions.

Included Events - Ticket Required

All of the following meal functions are included in your conference registration fee, however, you MUST check each one that you plan to attend on the registration form to receive a ticket in your conference envelope. 

This will allow us to give the hotel an accurate count for the food events, avoid waste, and contain costs. 

New this year - lunch will be served during three different timeslots each day corresponding to three concurrent session blocks. 

11:00-11:45  Networking Lunch 1

12:00-12:45  Networking Lunch 2

1:00-1:45  Networking Lunch 3

You will choose your lunch timeslot at onsite registration. We will publish the session schedule on the Sched Conference App in early October so that you can decide which will work best for you. 


Following is the list of Included Events - Ticket Required:
Date Start Time End Time Function Name Cost
November 06, 2024 07:00 PM 08:30 PM Maker Space - Ice Cream Social $0.00
November 07, 2024 07:30 AM 08:30 AM President's Breakfast Reception $0.00
November 07, 2024 11:00 AM 01:45 PM Thursday Networking Lunch (3 timeslots) $0.00
November 08, 2024 11:00 AM 01:45 PM Friday Networking Lunch (3 timeslots) $0.00

Click here to view/print a description of the above functions.

Hotel Accommodations

To accommodate every budget, VAASL has blocked hotel rooms at two Colonial Williamsburg hotels at a discounted conference rate.

Williamsburg Lodge, Autograph Collection - The Conference Hotel

Located in the historic area.

301 S. England Street, Williamsburg, VA 23185

Superior Room (1 Queen Bed):  $174 per night (plus 12% tax and $2.00 per room night occupancy tax)**

Deluxe Room (1 King Bed or 2 Queen Beds):  $194 per night (plus (12% tax and $2.00 per room night occupancy tax)**

Complimentary guest room Internet, and self-parking are included in the room rate.


Williamsburg Woodlands Hotel

Located next to the historic area Visitor Center, a shuttle will be provided to and from the Williamsburg Lodge at key times. 

105 Visitor Center Drive, Williamsburg, VA 23185

Superior Room (2 Doubles):  $129 per night (plus 12% tax and a $2.00 per room night occupancy tax)**

King Suite w/separate seating area: $149 per night (plus 12% tax and a $2.00 per room night occupancy tax)**

Complimentary guest room Internet, self-parking, and continental breakfast are included in the room rate.


To make reservations online for the Williamsburg Lodge or the Williamsburg Woodlands Hotel please use the link below and follow the instructions as prompted.


BOOK ONLINE


You can also call  Williamsburg Hotel Reservations directly at 800-261-9530 and ask for the Virginia Association of School Librarians rate.

The cut-off date for reservations in the block for both hotels is Tuesday, October 15, 2024, or UNTIL ROOM BLOCK IS FILLED.

**Individuals must guarantee reservations with a valid credit card that will be charged at the time of booking for the first night room and tax. Cancellations made inside seven (7) days, and no shows will forfeit the first night room, resort fee and tax. Guests who depart early after check-in will be charged for the entire stay.