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VAASL 2017 Exhibitor Registration

November 02, 2017 - November 03, 2017

Westfields Marriott Washington Dulles
14750 Conference Center Drive
Chantilly ,  VA  20151

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Exhibitor Information

We are excited to share that after more than a decade the VAASL Annual Conference will be held in Northern Virginia.  Our theme, "Libraries for the People," represents our mission and vision as we demonstrate our support of ESSA.  Libraries provide all patrons equal opportunities to access a variety of resources and technology.  School libraries are havens, meeting the unique needs of those they serve.  What a perfect time and location to celebrate libraries and their impact on students' lives.

We invite you to join with VAASL as we celebrate and promote creativity, culture and collaboration in school libraries across the state of Virginia.

The Virginia Association of School Librarians (VAASL) has a membership of over 1200 school librarians and educators, many of whom are district level supervisors with large purchasing budgets and decision makers for the largest school systems throughout Virginia.  We anticipate more than 800 will participate in this year's 2017 VAASL Annual Conference in Northern Virginia.

Your financial support of the VAASL annual conference helps us to provide librarians around the state with this professional development event.

Registering for a booth, sponsoring an event, and/or advertising in the program or newsletter are perfect ways to showcase your company to our membership and conference participants.

VAASL Exhibitor Rules and Regulations

Please click on the link below to download rules and regulations that have been established for the mutual protection of VAASL and the exhibitors.  It is the responsibility of each member of the exhibiting firm to be fully familiar with these regulations.  You will be asked to accept these rules during the registration process.


Events planned to bring traffic to the Exhibit Hall:

Exhibit Hall Grand Opening

Thursday, 8:00AM, Exhibit Hall
A ribbon cutting  kicks off the day with a festive spirit. During this event, door prizes will be awarded to lucky attendees and continental breakfast will be served in the exhibit hall.

President’s Reception

Thursday, 4:30-­5:30PM, Exhibit Hall

Snack Break with the Exhibitors

Friday, 10:00-10:45AM, Exhibit Hall
VAASL will provide snacks at your booth as participants have a dedicated time to visit the Exhibit Hall

Exhibit Hall Hours

Wednesday, November 1st

   - Set-Up:  5:00 - 9:00PM

Thursday, November 2nd

  - Set-Up:  6:30 - 8:00AM

  - Exhibit Hall Grand Opening:  8:00AM

  - President's Reception in the Exhibit Hall:  4:30 - 5:30PM

Friday, November 3rd

  - Exhibit Hall Open:  8:00AM - 1:30PM

  - Snack Break in the Exhibit Hall: 10:00 - 10:45AM

  - Exhibit Hall Close, Tear Down:  1:30 - 4:30PM

Booth Space and Exhibit Hall Diagram

Booths are 10 ft. wide by 8 ft. deep, piped and draped;  includes carpeting, one 6ft. table, and two chairs. 

Please click on the following link to open a diagram of the Exhibit Hall.  As of 10/18/17 one inside booth is available - booth 118.


The following factors will be taken into consideration as booth assignments are made:  Sponsorship, date payment is received, traffic flow and security. REGISTER EARLY FOR THE BEST CHOICE OF BOOTHS!

Booth Equipment and AV Service Order Form

Hollins Exposition Company will handle all of your booth equipment needs.  They will send out an Exhibitor Kit to all registered exhibitors. 

The hotel will handle all AV Services such as electric, internet, monitors, etc. Please click on the link below to download the AV Service Order Form.


Exhibit Booth Fees and Payment Procedures

Registration may be paid by credit card or check.

Please make your check payable to VAASL and mail to:  VAASL Conference, c/o Conference Solutions, P.O. Box 7276, Fairfax Station,VA 22039-7276.

One Inside Booth $550.00

Cancellation fee - on or before October 03, 2017- $100.00. No refunds after October 03, 2017.
Sponsorship and Advertising Opportunities

Exhibitors may also increase exposure to VAASL members and conference participants by purchasing sponsorships and program ads.

Mix and match any options in the categories below to reach your desired sponsorship level (i.e. Official Sponsorship of a General Session plus a full page ad in the conference program = Gold Sponsorship).   Gold Sponsorship is only $1500 and gives you the best exposure before, during and after the conference. 

Gold $1500+:  Includes your logo presented Full-Screen during the Opening General Session, conference signage,  preferential consideration when booth assignments are made, top billing in the Conference Program,  and promotion on the VAASL Website. 

Silver $1000-$1499:  Includes your logo presented Quarter-Screen during the Opening General Session, conference signage, preferential consideration when booth assignments are made, sponsorship recognition on VAASL Website and in the Conference Program. 

Bronze $500-$999:  Includes conference signage, preferential consideration when booth assignments are made and sponsorship recognition on VAASL Website and in the Conference Program. 

Sponsorships are available on a first come, first serve basis.

All sponsorships will be recognized with onsite signage.

The deadline to have your sponsorship and/or ad placed in the 2017 VAASL Conference Program is October 3, 2017. 

Following is the list of Sponsorship and Advertising Opportunities:
Sponsorship and Advertising Opportunities Fees
Official Sponsor - Thursday General Session w/Marc Tyler Nobleman $1200.00
Joint Sponsor - Thursday General Session w/Marc Tyler Nobleman $600.00
Official Sponsor - First Timers' Tea $1000.00
Joint Sponsor - First Timers' Tea $500.00
Official Sponsor - Conference App $1000.00
Joint Sponsor - Conference App $500.00
Official Sponsor - Infused Water Station $1000.00
Joint Sponsor - Infused Water Station $500.00
Social Media Package $300.00
Conference Program Ad - Full Page $300.00
Conference Program Ad - Half Page $150.00
Conference Program Ad - Quarter Page Ad $75.00
Click here to view/print a description of the above Sponsorship and Advertising Opportunities.

Hotel Accommodations

The Host Hotel: Westfields Marriott Washington Dulles.

VAASL Conference rate - $149.00 per night plus tax.  Included in the room rate is complimentary guest room WiFi and complimentary parking.

To make reservations online please use the link below and follow the instructions as prompted.
The cut-off date for reservations in the block is Monday, October 9, 2017 at 6pm or UNTIL ROOM BLOCK IS FILLED.