VAASL 2023 Exhibitor Registration
November 01, 2023 - November 03, 2023
Westfields Marriott
14750 Conference Center Dr
Chantilly
,
VA 20151
Exhibitor Information
Virginia Association of School Librarians 2023 Annual Conference
Librarians are Essential for Student Success!
The Virginia Association of School Librarians (VAASL) has a membership of over 1200 school librarians and educators, many of whom are district level supervisors with large purchasing budgets and decision makers for the largest school systems throughout Virginia. We anticipate more than 600 will participate in this year's 2023 VAASL Annual Conference in Northern Virginia.
Your financial support of the VAASL annual conference helps us to provide librarians around the state with this professional development event.
Registering for a booth, sponsoring an event, and/or advertising in the program are perfect ways to showcase your company to our membership and conference participants.
VAASL is an active organization with both the Annual and Regional Conferences as well as many other professional development opportunities. This year our sponsorships are designed to give you the opportunity to stay in front of our membership year round.
Sponsorships can be reserved and paid for via the online Exhibitor Registration form at the time you reserve your booth(s).
Exhibit Hall Hours
Wednesday, November 1st
- Set-Up: 5:00 - 9:00PM
Thursday, November 2nd
- Set-Up: 6:30 - 7:30AM
- Exhibit Hall Grand Opening and Breakfast Reception: 7:45 - 8:45AM
- Exhibit Hall Open: 7:45AM - 4:45PM
Friday, November 3rd
- Exhibit Hall Open: 7:30 AM - 2:00PM
- Exhibit Hall Close, Tear Down: 2:00 - 4:00PM
We have several events planned to encourage traffic in the exhibit hall during the conference starting with our President's Breakfast Reception and Exhibit Hall Grand Opening, dedicated vendor breaks, and author signings.
. VAASL Exhibitor Rules and Regulations
Please click on the link below to download rules and regulations that have been established for the mutual protection of VAASL and the exhibitors. It is the responsibility of each member of the exhibiting firm to be fully familiar with these regulations. You will be asked to accept these rules during the registration process.
Exhibit Booth Fees and Payment Procedures
You will have the opportunity to pay by credit or debit card online, or request an invoice to send with check payment.THE EXHIBIT HALL IS FULL. NO BOOTHS AVAILABLE
Please make your check payable to VAASL and mail to: VAASL Conference, c/o Conference Solutions, P.O. Box 7276, Fairfax Station, VA 22039-7276.
Booth Space and Exhibit Hall Diagram
Booths are 10 ft. wide x 8 ft. deep, piped and draped with carpeting, one 6 foot table, and two chairs.
Lunch is included daily for up to two exhibitors per booth.
Please click on the following link to open a diagram of the Exhibit Hall.
The following factors will be taken into consideration as booth assignments are made: Sponsorship, date payment is received, traffic flow and security. REGISTER EARLY FOR THE BEST CHOICE OF BOOTHS!
If you do not see your preferred booth combination below, please contact Jennifer Eichel at jeichel@customconference.com or 703-493-9287.
| Fees |
|---|
Cancellation fee - on or before October 01, 2023- $100.00. No refunds after October 01, 2023.
Sponsorship and Advertising Opportunities
The Perfect Way to Showcase Your Company Year Round to our Membership and Conference Participants.
The deadline to have your sponsorship or ad placed in the 2023 VAASL Conference Program is October 1, 2023.
Following is the list of Sponsorship and Advertising Opportunities:
| Sponsorship and Advertising Opportunities | Fees |
|---|---|
| Bronze Sponsorship | $1000.00 |
| Full Page Ad in the Annual Conference Program | $330.00 |
| Half Page Ad in the Annual Conference Program | $175.00 |
| Quarter Page Ad in the Annual Conference Program | $100.00 |
Click here to view/print a description of the above Sponsorship and Advertising Opportunities.
Hotel Accommodations
Conference Hotel - Westfields Marriott
VAASL has reserved a block of hotel rooms at the Westfields Marriott at a discounted rate of only $165.00 per night. This is an incredible rate for Northern Virginia! Reserve your room early as these rooms will go fast.
All accommodations boast pillowtop bedding, marble bathrooms and premium toiletries. VAASL has also contracted for complimentary Internet in our group's guest rooms.
You can also call Marriott 800 Reservations, 1-888-236-2427, and reference the Virginia Association of School Librarians.
The cut-off date for reservations in the block is October 11, 2023, or UNTIL THE ROOM BLOCK IS FILLED.
Cancellation policy - 72 hours prior to arrival.
